| 7 Course enrolment and student records |
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▌Re-registration
Once registered, you are entitled to take courses in future terms. Continuing students (except for graduates of the University and LiPACE higher diplomas) applying to a programme with entry requirements shall pay the application fee. However, you should take note of the following limitations:
Registration will normally be processed on a first-come, first-served basis. The University will try to accommodate as many students as possible. As quota for some of the courses is limited, students are advised to submit their applications as early as possible.
If two courses contain a lot of common materials, they will form an excluded combination. Only one of the courses will be counted towards a single award. For details, please refer to http://www.ouhk.edu.hk/excluded-combinations.
Some courses have advisory prerequisites. Prerequisites are determined to ensure that you have acquired the basic knowledge and skills that you will need to complete a particular OUHK course more easily. The OUHK strongly recommends you to complete a course's prerequisites before enrolling on that particular course. In cases where the prerequisites are mandatory, you must complete the prerequisites before enrolling in the course concerned. The prerequisites are clearly stated in the individual course descriptions on the OUHK website.
Students are not allowed to re-register for a course that they have already passed. This includes courses with changes in course codes or have its counterparts presented in the face-to-face mode.
Normally you will not be allowed to re-register in the coming term on a course that you are currently studying. If you want to re-register on such a course, you have to withdraw from it first (see the paragraph on 'Withdrawal from studies')
If the level of a course changes, e.g. from Foundation to Middle or vice versa, the credits for that course will count towards the award at the new level, irrespective of the level at which it was passed. These courses will be classified as courses not allowed to be taken again. For details, please refer to http://www.ouhk.edu.hk/courses-not-taken-again.
You should note that a total registration value of 20 implies that you need to study at about the normal rate as a full-time student.
If you wish to take degree/sub-degree courses that have a registration value of more than 30 in a term, you are required to attach an explanatory letter with the re-registration form, in order to obtain the Dean's approval.
However, the first time you apply for courses at Postgraduate level, you will only be allocated courses with a maximum registration value of 15 in that term; whereas for continuing students, the maximum value is 30. Special prior approval from the Dean concerned must be obtained in order to exceed these limits.
Re-registration can normally be made online or by submitting a hardcopy re-registration form during the registration period. However, as there is special re-registration arrangement for blended learning programmes, submission of a hardcopy re-registration form is mandatory for students on these programmes. Students who have enrolled in one of our courses in the past 24 months will receive re-registration information by mail or email before the re-registration period. Students who have not been registered on our courses for a period of 24 months or more may find re-registration information and instructions online.
▌Late registration
Students who wish to register for courses after the official registration period may apply for Late Registration using Form R-LR. Applications will be considered on a case-by-case basis. Approval will not be given for applications received after the term begins except under special circumstances and when places are still available. An application fee may be levied.
▌Change of programme of study/course registered
During the course of studies, students may change their programme of study via the OUHK website (Current Students) → MyOUHK, or by using Form R-CP. If you wish to change to a programme with entry requirements, applications must be made via Form R-CP and the application fee must be paid (except for graduates of the University and LiPACE higher diplomas).
Students may also change the course they are registered on. However, applications for change of registered course are limited to courses offered in the same term and the course changes should normally be on a one-to-one basis. Students who wish to change their courses after registration must apply using Form R-CC and pay an administrative fee. Applications will be considered on a case-by-case basis. Applications should be made as early as possible and before the term begins.
▌Living overseas
Students on part-time (distance learning) programmes who are living overseas should take note of the following before submitting applications for enrolment:
You must ensure that your correspondence address is up-to-date and is clearly indicated as an overseas address.
You must ensure that there is no compulsory laboratory or day school requirement for your course.
You must be able to submit your assignments on time.
You will have to take the examinations in Hong Kong, or be able to take the examinations overseas at a time equivalent to the Hong Kong examinations (see Section 9 'Assessment and Examinations'). The extra expenditure incurred for arrangements to take the examinations overseas will be borne by the students.
▌Student Identity Card
Before the start of the term, all new students will be issued a Student Identity Card that is valid for their period of study with the OUHK. If you are a new student and do not receive your Student Identity Card, you should inform the Student Records Office of the Registry within two weeks after the start of the term.
The Student Identity Card is an important proof of identity for using OUHK facilities and for your attendance at classes/examinations. The card is only valid when it is used in conjunction with your Hong Kong Identity Card or passport (if a Hong Kong Identity Card is not available).
Students who have lost or damaged their student identity cards should arrange for a replacement card immediately through Form R-ID and pay an administrative fee.
▌Change of personal particulars
If there are any changes to your personal details, it is your responsibility to notify the University. To update personal details, such as correspondence address, telephone number, etc., you can do so directly via the OUHK website (Current Students) → MyOUHK. Failure to supply up-to-date information may result in the OUHK being unable to provide or process academic and administrative services to you.
You can enquire about your personal and academic record via the OUHK website (Current Students) → MyOUHK.
Students who have difficulty continuing their studies for any reasons are strongly advised to consult their tutors and Course Coordinators for advice and guidance.
▌Temporary halting of studies and student status
If you are studying on a part-time programme and have completed all enrolled courses, you can temporarily halt your studies if you wish to stop taking courses for a while. You may apply for new courses in any future terms. It is not necessary for you to notify the University of this decision. You will remain as an inactive student of the OUHK and your student status will lapse after a period of 24 months of inactivity. However, your academic record will be kept on file. When you wish to take courses again and be reinstated as a registered student, you should write to the Admissions & Enrolment Office (Part-time & Postgraduate).
▌Deferment of studies
If you are taking a course but wish to defer your studies until a later date, you should apply for deferral of studies. Please refer to the information about deferral of studies in the 'Academic Rules and Regulations' (see 'Regulations for Admission, Registration and Maintenance of Status').
Please refer to Section 3 'Academic Calendars and Important Dates' for the application deadline and apply through Form R-DS.
For students who wish to apply for the Continuing Education Fund (CEF), any deferment of studies for a course for which you intend to claim reimbursement would mean that the completion date of the course would be deferred. It is the CEF applicants' responsibility to observe and enquire with the Office of CEF on the related procedures for special circumstances.
▌Withdrawal from studies
If you wish to discontinue or withdraw from your studies, please complete Form R-WD and send it to the Admissions & Enrolment Office (Part-time & Postgraduate) by the deadline as stipulated in Section 3 'Academic Calendars and Important Dates'. Students who have withdrawn from the study of a course would not be allowed to sit for the examination of the course concerned. Please refer to the information about withdrawal from courses in the 'Academic Rules and Regulations' (see 'Regulations for Admission, Registration and Maintenance of Status'). Students who do not submit assignments or attend the examination without having formally withdrawn will be given a Fail grade for the course (see Section 9 'Assessment and Examinations').
█ Study at other institutions █
If you are a student at a UGC or other institutions, we will not prevent you from registering concurrently with the OUHK. However, this may be against the policies of other institutions, so you should consult them before proceeding.
Modified Date: Jun 03, 2020
