| 10 Graduation and certification |
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█ How to apply for graduation █
If you will have successfully completed the appropriate number of relevant credits and will have satisfied the requirements for the award, you can apply to the University for graduation after sitting for the examination of your last course.
| Graduation arrangements | Application for Graduation via Form G-GR. |
| Procedures | Students should submit Form G-GR (Application for Graduation) in the year that they wish to graduate to apply for graduation. Students who will have accumulated the appropriate number of relevant credits according to their intended award and will have satisfied the requirements for the award should complete Form G-GR and return it to the Graduation Office before the deadline stipulated. Forms can be downloaded from the OUHK website (Current Students), or from the Registry Counter and Information Centre. You may also submit Form G-GR online during specific periods which will be announced on the OUHK website (Current Students). After the examination results for all courses have been released, if you have submitted Form G-GR and are eligible to graduate, you will receive a notification confirming your eligibility for graduation. You then have to complete the Form G-GRC for Confirmation of Graduation and pay the graduation fee by the deadline stipulated. For postgraduate, undergraduate, associate degree, higher diploma and diploma programmes, the fee is HK$750 per award. For certificate programmes, the graduation fee is HK$150. |
| Deadline | For submission* of Form G-GR: 22 February, 27 June and 24 September for the April, August and October conferments, respectively. For submission* of Form G-GRC and payment of graduation fee: 8 April, 10 August and 8 November for the April, August and October conferments, respectively. * Submission deadlines may be subject to change. Please refer to student announcement on the University's website for the relevant update. |
Points to note for application for graduation:
Please refer to the relevant regulations for awards in the 'Academic Rules and Regulations'.
Should you fail to receive Form G-GRC from the University by the payment deadline, you should contact the Graduation Office immediately.
Late application or application for graduation over the phone will NOT be accepted.
The University confers awards three times a year, in April, August and October/November, and holds one congregation each year, normally in November/December. There is no award ceremony for certificate programmes.
A certificate of award and official transcript will be available for collection in person about four to six weeks after the conferment of awards.
Fees paid are non-refundable and non-transferable for other purposes.
█ Relinquishment/Articulation of qualifications █
Based on the award already conferred by the University, you may study additional relevant credits for a higher award of the same or different programme. When you will have completed the additional credits and satisfied the requirements for the higher award, you can apply for graduation through articulation/relinquishment of your current award.
| Relinquishment/ articulation arrangements | Application for graduation via Form G-GR. |
| Procedures | Same as application for graduation, but you must indicate that you will graduate through relinquishment/articulation. |
| Deadline | Please see 'How to apply for Graduation'. |
Points to note for application for relinquishment/articulation of qualifications:
Relinquishment/articulation of qualifications is applicable to specific awards only. Please refer to 'Regulations governing the articulation of qualifications' in the 'Academic Rules and Regulations', and the programme regulations for the relevant awards.
You must notify the University of your intention to articulate/relinquish your award for a higher award via Form G-GR. The University will issue Form G-GRC for students to confirm their application for graduation ONLY IF the application for graduation is received and approved.
Holders of designated degrees who wish to relinquish their awards for higher awards may be required to return the original certificates to the OUHK at the time they collect their certificates of higher awards.
A transcript is an official document showing the complete academic record of a student in the University, their intended programme of studies, results (including Fail, Fail-Resit, Withdrawal, Deferment, etc.), the number of credits obtained, the level and medium of instruction of courses and the term and year of registration on each course. Courses currently being taken will not be included.
Apart from articulated awards, each award of graduate level, and undergraduate level or below will be printed on separate sheets of the same set of transcript. Upon students' requests, the University can issue transcripts of specific award(s).
At any stage of your studies with the OUHK, you may apply through Form R-TR for an official transcript of studies. When you have completed the requirements for your award and have paid the graduation fee, the OUHK will issue you a copy of your final award transcript free of charge after the conferment of awards.
On request, the Registrar can provide a formal document confirming your status as an OUHK student or certify pages from OUHK publications/documents as true copies. A fee may be charged.
The University reserves the right to withhold the issuance of transcripts, official documents and certificates for academic awards as deemed necessary. For example, this may occur if a student is in debt to the University or is involved in a breach of University rules and regulations.
Modified Date: Jul 07, 2020
