| 6 Course enrolment and student records |
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▌Re-registration
Students must register with the University for each academic term by a prescribed date. You should take note of the relevent parts of Section 3 on 'General Regulations for Postgraduate Programmes' and the following limitations:
Registration will normally be processed on a first-come, first-served basis. The University will try to accommodate as many students as possible. As quota for some of the courses is limited, students are advised to submit their applications as early as possible.
If two courses contain a lot of common materials, they will form an excluded combination. Only one of the courses will be counted towards a single award. For details, please refer to http://www.ouhk.edu.hk/excluded-combinations.
Some courses have advisory prerequisites. Prerequisites are determined to ensure that you have acquired the basic knowledge and skills that you will need to complete a particular OUHK course more easily. The OUHK strongly recommends you to complete a course's prerequisites before enrolling on that particular course. In cases where the prerequisites are mandatory, you must complete the prerequisites before enrolling in the course concerned. The prerequisites are clearly stated in the individual course descriptions on the OUHK website.
Students are not allowed to re-register for a course that they have already passed. This includes courses with changes in course codes or have its counterparts presented in the distance learning mode.
Normally you will not be allowed to re-register in the coming term on a course that you are currently studying. If you want to re-register on such a course, you have to withdraw from it first (see the paragraph on 'Withdrawal from studies').
If the level of a course changes, e.g. from Foundation to Middle or vice versa, the credits for that course will count towards the award at the new level, irrespective of the level at which it was passed. These courses will be classified as courses not allowed to be taken again. For details, please refer to http://www.ouhk.edu.hk/courses-not-taken-again.
Re-registration can normally be made online or by submitting the re-registration form during the registration period. Continuing students will receive the re-registration information by email before the re-registration period.
▌Late registration
If you wish to register for courses after the registration deadline specified by the University, you will need to apply for late registration using Form R-LRF and settle a late registration fee normally no later than two weeks after the commencement of an academic term.
▌Change of programme of study/course registered
Students who wish to change their programme should apply using Form R-CP, and applications will be approved at the discretion of the School concerned.
Students may also change the course they are registered on. However, applications for change of registered course are limited to courses offered in the same term and the course changes should normally be on a one-to-one basis. Students who wish to change their courses after registration must apply using Form R-CC and pay an administrative fee. Applications will be considered on a case-by-case basis. Applications should be made as early as possible and no later than the end of the second week of the term.
▌Student Identity Card
Before the start of the term, all new students will be issued a Student Identity Card that is valid for their period of study with the OUHK. If you are a new student and do not receive your Student Identity Card, you should inform the Student Records Office of the Registry within two weeks after the start of the term.
The Student Identity Card is an important proof of identity for using OUHK facilities and for your attendance at classes/examinations. The card is only valid when it is used in conjunction with your Hong Kong Identity Card or passport (if a Hong Kong Identity Card is not available).
Students who have lost or damaged their student identity cards should arrange for a replacement card immediately through Form R-ID and pay an administrative fee.
▌Change of personal particulars
If there are any changes to your personal details, it is your responsibility to notify the University. To update personal details, such as correspondence address, telephone number, etc., you can do so directly via the OUHK website (Current Students) → MyOUHK. Failure to supply up-to-date information may result in the OUHK being unable to provide or process academic and administrative services to you.
You can enquire about your personal and academic record via the OUHK website (Current Students) → MyOUHK.
Students who have difficulty continuing their studies for any reasons are strongly advised to consult their tutors and Course Coordinators for advice and guidance.
▌Temporary halting of studies and student status
Temporary halting of studies is not normally an option for full-time postgraduate students. For part-time postgraduate students who have completed all enrolled courses and wish to stop taking courses for a while, you are advised to consult your programme leader. Temporarily halting of studies will have implications on your study period. It is the responsibility of students to complete required credits and conditions before the stipulated study period in order to obtain the corresponding award.
▌Deferment of studies
If you are taking courses but wish to defer your studies until a later date, you should apply for deferral of studies. For details please refer to the information about deferement of studies in Section 3 'General Regulations for Postgraduate Programmes'.
Please refer to Section 2 'Academic Calendars and Important Dates' for the application deadline and apply through Form R-DSF.
For students who wish to apply for the Continuing Education Fund (CEF), any deferment of studies for a course for which you intend to claim reimbursement would mean that the completion date of the course would be deferred. It is the CEF applicants' responsibility to observe and enquire with the Office of CEF on the related procedures for special circumstances.
▌Withdrawal from studies
If you wish to discontinue or withdraw from your studies, please complete Form R-WD and send it to the Admissions & Enrolment Office (Part-time & Postgraduate) by the deadline as stipulated in Section 2 'Academic Calendars and Important Dates'. Please refer to the information about withdrawal from courses in Section 3 'General Regulation for Postgraduate Programmes'. Students who do not submit assignments or attend the examination without having formally withdrawn will be given a Fail grade for the course (see Section 8 'Assessment and Examinations').
█ Study at other institutions █
Full time students whose student visas are sponsored by the OUHK should not register concurrently with other local institutions.
Modified Date: Jun 18, 2020
